Video index

1. Call to Order.

2. Executive session as authorized by Chapter 551, Texas Government Code, Section 551.071(1)(A), pending or contemplated litigation: Khawar & Sons, Inc. vs. City of Stafford, Texas; Cause No. 23-DCV-306310, Fort Bend County 458th Judicial District Court.

3. Pledges of Allegiance.

4. Consideration of appropriate action on items discussed in Executive Session.

5. Public Comments on items on the agenda.

6. (a) Presentation from Flock Group, Inc. regarding possible agreement for license plate readers in MU-2 Street Level zoning district. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

7. (a) Presentation from the Finance Department of a comprehensive report providing valuable insights into City's financial performance and strategic financial outlook. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

8. (a) Presentation from Chief Financial Officer Alka Shah and Discussion on Fund Balance, estimate of the current fund balance (as of December 2023) and the estimated fund balance at the end of the current fiscal year (September 30, 2024). (b) Discussion and Chief Financial Officer's recommendations on whether current recurring revenue streams are sufficient to cover budgeted expenses and on whether a property tax should be considered to address these potential shortfalls, or what other viable recurring revenue streams could be considered to avoid enacting a property tax. (c) Public Comments on items (a)-(b). (d) Consideration of appropriate action on items (a)-(b).

14. (a) Discussion regarding the Police Department, Fire Department, and Public Works Department preparing and presenting a five-year plan for budgeting purposes and any capital projects. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

9. (a) Discussion of an ordinance amending Chapter 102 of the Code of Ordinances, the same being the City's Comprehensive Zoning Ordinance, to approve a Planned Development District for the operation of office warehouse facilities, located on Sugar Grove Boulevard. (b) Public Hearing. (c) Consideration of appropriate action on item (a). (Part 1 of 2)

10. (a) Discussion of an ordinance amending Chapter 102 of the Code of Ordinances, the same being the City's Comprehensive Zoning Ordinance, to grant a Specific Use Permit for the operation of a warehouse and light manufacturing facility, located at 9810 Mula Road. (b) Public Hearing. (c) Consideration of appropriate action on item (a).

9. (a) Discussion of an ordinance amending Chapter 102 of the Code of Ordinances, the same being the City's Comprehensive Zoning Ordinance, to approve a Planned Development District for the operation of office warehouse facilities, located on Sugar Grove Boulevard. (b) Public Hearing. (c) Consideration of appropriate action on item (a). (Part 2 of 2)

11. (a) Presentation from Public Works regarding monthly status reports on engineering matters, including the following mobility and drainage projects: local street and drainage improvements. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

12. (a) Discussion regarding replacing faded street signs in the GRID and any faded signs within the City. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

13. (a) Discussion regarding the care of the Stafford Cemetery and appointing a key person to disseminate information when necessary. (b) Discussion regarding assisting families who seek information on those buried or believe to be buried in the cemetery. (c) Discussion regarding creating a tab on the City of Stafford website to include all known names of the departed together with any maps or historical information as it becomes available. (d) Discussion regarding future budget discussion, creating a line item which allows for fencing, deeper cleanup, and straightening headstones and/or footplates. (e) Discussion regarding assigning the Grants Manager to research for any available grants which may be utilized for maintenance of the cemetery. (f) Public Comments on items (a)-(e). (c) Consideration of appropriate action on items (a)-(e).

15. (a) Discussion regarding directives by the Mayor to Staff, specifically, the requirement that the Mayor first approve the release of information to any request submitted by a Council Member before the Department Head can respond. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

16. (a) Discussion regarding possible cancellation of the January 3, 2024 City Council meeting. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

17. Council Reports: The Mayor and Council may make announcements of community interest on the following items: (1) expressions of thanks, congratulations, or condolence. (2) information regarding holiday schedules. (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision. (4) a reminder about an upcoming event organized or sponsored by the governing body. (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda.

18. (a) Consent Agenda (Items i.-viii). Any item tagged will be discussed and considered at the conclusion of this item or at the next regular City Council Meeting; any item approved will include payment of expenses. (i.) Training requests by Chief of Police Richard Ramirez for the following: • Field Training Officer Training - 3702, for G. Deleon, in the amount of $00.00. • New Supervisor Course Training - 3737, for G. Deleon, in the amount of $00.00. • SABRE OC Instructor Virtual Training, for R. Rainey, in the amount of $90.00. (ii.) Resolution approving the agreement with BIS Digital for video housing services. (iii.) Training request by City Secretary Roxanne Benitez to attend Texas Municipal Clerks Association (TMCA) Board meetings, in the amount of $487.42. (iv.) Training request by Fire Chief Larry DiCamillo, for M. Cyrus and A. DeLaGarza, to attend the TCFP Incident Safety Officer certification course, in the amount of $350.00. (v.) Training request by Fire Chief Lariy DiCamillo, for J. Magana,M. Ricks, and M. George, to attend TIFMAS training courses, in the amount of $3,174.00. (vi.) Request by Chief of Police Richard Ramirez to allow take-home vehicles for Student Resource Officers (SROs). (vii.) Resolution approving the agreement with Crown Castle for internet and network services for the Stafford Centre. (viii.) Resolution approving the contract renewal with Always in Season for interior landscape and maintenance. (b) Public Comments on item (a). (c) Consideration of appropriate action on items (i.-viii.).

19. (a) Approval of Minutes from the December 6, 2023 Regular City Council Meeting. (c) Public Comments on item (a). (d) Consideration of appropriate action on items (a).

Dec 20, 2023 City Council

Full agenda
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1. Call to Order.

2. Executive session as authorized by Chapter 551, Texas Government Code, Section 551.071(1)(A), pending or contemplated litigation: Khawar & Sons, Inc. vs. City of Stafford, Texas; Cause No. 23-DCV-306310, Fort Bend County 458th Judicial District Court.

3. Pledges of Allegiance.

4. Consideration of appropriate action on items discussed in Executive Session.

5. Public Comments on items on the agenda.

6. (a) Presentation from Flock Group, Inc. regarding possible agreement for license plate readers in MU-2 Street Level zoning district. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

7. (a) Presentation from the Finance Department of a comprehensive report providing valuable insights into City's financial performance and strategic financial outlook. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

8. (a) Presentation from Chief Financial Officer Alka Shah and Discussion on Fund Balance, estimate of the current fund balance (as of December 2023) and the estimated fund balance at the end of the current fiscal year (September 30, 2024). (b) Discussion and Chief Financial Officer's recommendations on whether current recurring revenue streams are sufficient to cover budgeted expenses and on whether a property tax should be considered to address these potential shortfalls, or what other viable recurring revenue streams could be considered to avoid enacting a property tax. (c) Public Comments on items (a)-(b). (d) Consideration of appropriate action on items (a)-(b).

14. (a) Discussion regarding the Police Department, Fire Department, and Public Works Department preparing and presenting a five-year plan for budgeting purposes and any capital projects. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

9. (a) Discussion of an ordinance amending Chapter 102 of the Code of Ordinances, the same being the City's Comprehensive Zoning Ordinance, to approve a Planned Development District for the operation of office warehouse facilities, located on Sugar Grove Boulevard. (b) Public Hearing. (c) Consideration of appropriate action on item (a). (Part 1 of 2)

10. (a) Discussion of an ordinance amending Chapter 102 of the Code of Ordinances, the same being the City's Comprehensive Zoning Ordinance, to grant a Specific Use Permit for the operation of a warehouse and light manufacturing facility, located at 9810 Mula Road. (b) Public Hearing. (c) Consideration of appropriate action on item (a).

9. (a) Discussion of an ordinance amending Chapter 102 of the Code of Ordinances, the same being the City's Comprehensive Zoning Ordinance, to approve a Planned Development District for the operation of office warehouse facilities, located on Sugar Grove Boulevard. (b) Public Hearing. (c) Consideration of appropriate action on item (a). (Part 2 of 2)

11. (a) Presentation from Public Works regarding monthly status reports on engineering matters, including the following mobility and drainage projects: local street and drainage improvements. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

12. (a) Discussion regarding replacing faded street signs in the GRID and any faded signs within the City. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

13. (a) Discussion regarding the care of the Stafford Cemetery and appointing a key person to disseminate information when necessary. (b) Discussion regarding assisting families who seek information on those buried or believe to be buried in the cemetery. (c) Discussion regarding creating a tab on the City of Stafford website to include all known names of the departed together with any maps or historical information as it becomes available. (d) Discussion regarding future budget discussion, creating a line item which allows for fencing, deeper cleanup, and straightening headstones and/or footplates. (e) Discussion regarding assigning the Grants Manager to research for any available grants which may be utilized for maintenance of the cemetery. (f) Public Comments on items (a)-(e). (c) Consideration of appropriate action on items (a)-(e).

15. (a) Discussion regarding directives by the Mayor to Staff, specifically, the requirement that the Mayor first approve the release of information to any request submitted by a Council Member before the Department Head can respond. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

16. (a) Discussion regarding possible cancellation of the January 3, 2024 City Council meeting. (b) Public Comments on item (a). (c) Consideration of appropriate action on item (a).

17. Council Reports: The Mayor and Council may make announcements of community interest on the following items: (1) expressions of thanks, congratulations, or condolence. (2) information regarding holiday schedules. (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision. (4) a reminder about an upcoming event organized or sponsored by the governing body. (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda.

18. (a) Consent Agenda (Items i.-viii). Any item tagged will be discussed and considered at the conclusion of this item or at the next regular City Council Meeting; any item approved will include payment of expenses. (i.) Training requests by Chief of Police Richard Ramirez for the following: • Field Training Officer Training - 3702, for G. Deleon, in the amount of $00.00. • New Supervisor Course Training - 3737, for G. Deleon, in the amount of $00.00. • SABRE OC Instructor Virtual Training, for R. Rainey, in the amount of $90.00. (ii.) Resolution approving the agreement with BIS Digital for video housing services. (iii.) Training request by City Secretary Roxanne Benitez to attend Texas Municipal Clerks Association (TMCA) Board meetings, in the amount of $487.42. (iv.) Training request by Fire Chief Larry DiCamillo, for M. Cyrus and A. DeLaGarza, to attend the TCFP Incident Safety Officer certification course, in the amount of $350.00. (v.) Training request by Fire Chief Lariy DiCamillo, for J. Magana,M. Ricks, and M. George, to attend TIFMAS training courses, in the amount of $3,174.00. (vi.) Request by Chief of Police Richard Ramirez to allow take-home vehicles for Student Resource Officers (SROs). (vii.) Resolution approving the agreement with Crown Castle for internet and network services for the Stafford Centre. (viii.) Resolution approving the contract renewal with Always in Season for interior landscape and maintenance. (b) Public Comments on item (a). (c) Consideration of appropriate action on items (i.-viii.).

19. (a) Approval of Minutes from the December 6, 2023 Regular City Council Meeting. (c) Public Comments on item (a). (d) Consideration of appropriate action on items (a).

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